The Board of
Directors of the Emerald Bay Municipal
Utility District met in regular session
on Monday, July 19, 2010, at 5:30 p.m.
in the Emerald Bay Club, 208 South Bay
Drive, Bullard, TX 75757. Present were
Directors Jaymie Foote, Bill Harris,
Deena Johnson, and Paul Randolph.
Thirteen (13) Emerald Bay residents
attended.
Director Harris called the meeting to
order at 5:30 p.m. and advised members
that District Treasurer, Ray Hartley,
was terminally ill. Director Hartley has
been Treasurer of the District for over
16 years and was also a member of the
finance committee of the Club/HOA. He
has literally given his life to the
community and we are all saddened by the
tragic loss of this kind and gentle man.
Director Harris asked for comments on
the Minutes of the Regular meeting of
June 21 and Special meetings of July 5
and July 15. Director Randolph made a
motion to approve said Minutes with a
second (Johnson); the Minutes were
approved by unanimous consent.
Director Harris reviewed the financial
summary for June 30, 2010. After review,
Director Randolph made a motion to
approve the June 30 financial summary as
presented. Upon second (Foote), the June
financials were approved by unanimous
consent. Director Harris noted the check
detail for June/July will be presented
at the regular meeting in August.
Director Johnson noted that the
torrential rainstorm in June (10 inches
in 6 hours) caused sewage to overflow
into two homes on Henry Drive. The
District’s engineering firm, Brannon
Corp., reviewed options to correct this
problem and recommended the installation
of private lift stations. Subsequently,
the District installed the private lift
station for the Chambless residence (101
Henry Drive) and maintenance thereof is
the responsibility of the homeowner. The
residence at 105 Henry Drive had sewage
backup in the bathtub but it did not
overflow into the home. It is
recommended that the District install a
private lift station to prevent any
future backup. The private lift stations
will stop any wastewater from ever
backing up in these houses because there
is no direct connection to the sewer and
this relieves the District of any
responsibility for any future damage.
Director Johnson made a motion that the
Board approve the District’s
installation of a private lift station
at 105 Henry Drive with maintenance
thereof to be the sole responsibility of
the homeowner (Jean Harris). Upon second
(Randolph), the motion was approved by
majority consent (Foote, Johnson and
Randolph). Director Harris is related to
the homeowner (Jean Harris) and
therefore had to recuse himself and
abstain from the vote.
Under field/plant operations, Director
Harris noted work on the South Bay
bridge is progressing—wing walls have
been constructed and repairs made to
drain pipes under the bridge. The bridge
will have to be closed for removal of
asphalt and resurfacing of roadbed as
well as blasting and repainting of
bridge structure. Bridge closed signs
have been placed throughout the
community to alert members when such
work is underway. Harris reminded
members there will be a final assessment
on the bridge--estimate cost to be
$311,000. The #3 water well is complete
and the pump has been installed (cost
$45,000). The pipeline to the new well
is complete except for the portion to be
bored under CR 178. Director Harris must
meet with the Smith County Commissioners
Court regarding the closure of the
cut-thru road at the wellsite and
proposed new road. The main line to the
sewer plant is broken under the slab and
McKinney & Moore will construct a bypass
around it.
In regard to the Notes to be issued for
improvements to District water system
and golf course drainage, Director
Harris explained the District could
issue revenue notes for three (3) year
periods without TCEQ approval, but it is
more advantageous to issue ten (10) year
notes. The District currently has a
$150,000 bridge loan and will require an
additional $100,000 bridge loan until
the 10-year revenue notes are approved
by the TCEQ. Director Harris made a
motion to approve an additional bridge
loan in the amount of $100,000 and
authorize the District President to
execute all associated documents. The
motion was seconded by Director Randolph
and approved by unanimous consent. A
document certifying this action will be
prepared by District Secretary and sent
to the Bank and bond attorney.
A District member, Karen Parmlee (113
Henry Drive), inquired about the fees
for road maintenance ($6.00/month)
charged on all platted lots. Director
Harris explained that the most equitable
method to charge members for road/bridge
maintenance is per the Smith County
Appraisal District’s tax records. As for
the lots adjacent to the lake, Edd
Clark, Director of the Emerald Bay
Club/HOA board, is meeting with the
Upper Neches River Authority regarding
the disposition of this matter. Mr.
Clark will advise homeowners when a
determination or resolution is reached.
There being no further business, the
meeting was adjourned at 6:10 p.m. upon
motion duly made (Randolph) and seconded
(Foote) with unanimous consent.
Respectfully submitted,
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