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meeting minutes |
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Regular Meetings of the Emerald Bay
Municipal Utility District are held on
the 2nd Monday of each month at 5:30
P.M. in the presidents room of the
emerald bay club house.
Notice: Minutes are posted one month in
the rear. The August, 2008 minutes are
pending final approval at the regular
scheduled September, 2008 District Board
Meeting |
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Meeting Minutes Archives |
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| EMERALD BAY
MUNICIPAL UTILITY DISTRICT |
| FINAL AND APPROVED |
| MINUTES OF REGULAR
MEETING |
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July 14, 2008 |
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The Board of
Directors of the Emerald Bay Municipal
Utility District (District) met in
regular session on July 14, 2008, at
5:33 p.m., at the Emerald Bay Club,
Emerald Bay, Bullard, TX 75757.
Directors William (Bill) Harris, Ray
Hartley, Paul Misso, Paul Randolph and
Howard Rutherford were present. Thirteen
others were present for all or part of
the meeting. These included Directors of
both the Emerald Bay Club, Inc. (EBCI)
and the Emerald Bay Homeowners
Association (EBHA) as well as other
members of the public.
President Harris called the meeting to
order at 5:34 p.m. and asked for
comments on the Minutes of the June 9,
2008 Regular Meeting. Director Hartley
made a motion to approve the Minutes.
After second by Director Randolph the
Minutes were approved by unanimous
consent.
Director Hartley reviewed the Financial
Summary as of June 30, 2008, including
checks written as of June 30, 2008 as
well as the Statement of Cash Flows.
Director Hartley made a motion to
approve the checks paid, and Director
Randolph seconded the motion. The check
summary and the financial reports were
approved by unanimous consent. Director
Hartley reminded all present that the
sewer system debt obligation would be
retired in the year 2010. Director
Harris recapitulated information made
public at the June 9, 2008 regular
meeting of the District Board concerning
the details of the renegotiated terms of
the Water Revenue Notes and thanked Mr.
George Holmes and his committee for
their work in securing terms of
repayment more favorable to the
District.
The rules promulgated by the Texas
Residential Construction Commission (TRCC)
to take effect September 1, 2008
regarding plumbing were generally
described by Director Rutherford.
Thereafter both he and President Harris
gave a general overview of positions,
rules of, and differences between, the
Texas Commission on Environmental
Quality and the TRCC regarding plumbing
and all other residential construction
and inspection requirements. Harris read
aloud the correspondence dated June 30,
2008 from the District’s attorney
regarding the rights of a municipal
utility district to enter land. There
followed discussion primarily between
Rutherford and Harris about the
necessity and urgency to inspect
properties within the District to ensure
compliance with requirements for
backflow prevention devices and vacuum
breakers. Harris stated that the
District is providing such devices and
breakers at the District’s cost to
assist members who will have to do
remediation on their private property.
He mentioned that the response to the
District’s request that members sign
both water and sanitary sewer agreements
has resulted in voluntary compliance by
about eighty-five percent of the
members.
President Harris asked the EBCI and EBHA
directors present to consider having the
District perform electrical inspections
on new residences as this would present
an economy of effort and ensure
uniformity of compliance by builders.
President Jim Stafford of the EBCI and
the EBHA stated that he would bring the
matter to the attention of the
Architectural Committee.
President Harris recapitulated the
history of the $1.7 million system for
supplying fire control water and the
need for a system that would function in
the event of a failure of normal power
and so forth. At the urging of Director
Rutherford, Harris also explained the
origin of the gray-line system and its
operation. Harris and the EBCI/EBHA
directors had a congenial discussion
regarding the vulnerabilities of the
system and the need to cooperate to
ensure the system is adequately tested
and maintained. EBCI attorney Les Bonner
observed that the proposed Fire Control
System Agreement was generally adequate
from a legal standpoint but needed some
changes in wording. He proposed that he,
the EBCI/EBHA board representatives,
President Harris, and the District’s
attorneys resolve these issues in the
coming week. There was general agreement
to work to that end.
Director Hartley presented the insurance
adjustor’s findings of hail damage to
District buildings and the settlement
offer of approximately $10,100 less the
$2,500 deductible for a net $7,600. He
observed that this was in line with the
District’s estimate of financial
damages. Additionally, depreciation
hold-back of approximately $2,529 will
be refunded by the insurer after the
District submits proof of repairs.
Director Hartley made a motion to
approve the adjustor’s offer. After
second by Director Randolph the motion
was approved by unanimous consent.
Director Hartley led a discussion of the
proposed increase in charges for the
2008 audit of the District. Auditor
Norman White performed the 2006 audit
for approximately $2,400 and the 2007
audit for approximately $2,700. The
inclusion of the new water system in the
2008 audit necessitates greater costs
for audit. The new proposal is $5,000.
Director Hartley made a motion to
approve the auditor’s new offer. After
second by Director Rutherford the motion
was approved by unanimous consent.
Director Rutherford discussed the water
drainage on golf course hole #5 near the
lift station. EBCI Golf Course Committee
Chairman Bob Breedlove commented to the
effect that the resolution of the
drainage problem was a part of a plan to
do general renovations to the golf
course, but implementation of the
renovations is pending further
consideration. He added that delays in
deciding on renovations notwithstanding,
the problem must be fixed. President
Harris noted that the location of the
lift station poses a special problem.
There was general agreement that the
problem is mutual and a solution must be
worked out soon. There was also
discussion on progress to resolve a
drainage issue on golf course hole #15
that may involve effluent water.
President Harris and Rutherford observed
that the answer to this question and
possible solutions may involve other
improvements currently under
consideration.
Director Randolph suggested that the
District consider reducing the water
meter reading from a monthly basis to
some other basis. There was general
discussion about the merits of various
options, but no conclusions were reached
at the meeting.
President Harris reported that
condemnation process was underway
related to a thirty foot permanent
utility easement on certain property
owned by Joyce Cowan Fountain and A.
Dean Fountain, 21334 County Road 178,
Flint, Texas.
There being no further business, the
meeting was adjourned at 7:06 p.m., upon
motion duly made by Director Hartley,
seconded by Director Rutherford, and
approved by unanimous consent.
Respectfully submitted, |
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Paul M. Misso
Paul Misso
Secretary |
William F.
Harris
William F.
Harris
President |
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